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Before writing a recommendation letter it is very important to know what it is exactly and why it is used. A recommendation letter is actually a kind of letter with the help of which you can recommend someone work or performance so that he can easily get selected for the post that he has applied for. The recommendation can be written for various purposes, for example, it can be written for the purpose of an employment or an academic purpose or character reference or a personal reference. No matter whatever be the reasons for writing a recommendation letter it is true that writing this kind of letter is certainly a matter of great prestige and honor. Everybody cannot write a recommendation letter as writing it is a kind of very weighty task and remember that a recommendation letter can either make or break the life of a person. Thus, writing a recommendation letter is never a cup of everyone’s tea. You must know every step of writing an effective recommendation letter if you want to impress the recruiting person with your recommendation letter and otherwise all your effort that you will invest on writing it will go in vain. It is true that you may get some printable templates of writing the letter but it may not completely solve your problem. That is the reason why in this article we have come up with seven best tips for writing a recommendation letter by which you will certainly be able to impress the recruiter or the person who is reviewing the candidature of the applicant. The following are those seven essential tips that you must follow while writing a recommendation letter:
1. Using standard formal letter convention:
A recommendation letter is a formal letter and as such, no matter for whatever reasons you write the recommendation letter you must write the letter in a standard formal letter convention. As a standard format, you have to place your name and address on the top left corner of your letter and name followed by the date of the day when you will send the letter. Make sure that date is correct and it is a good idea to double-check the date before sending it. After the date, you should put the address of the recipient. Then you have to begin the letter by using correct salutation such as ‘Dear’ followed by the last name of the recipient and a comma.
2. Praising the applicant
You must begin the letter by praising the applicant. It is important to give a positive note on the applicant for whom you are writing the letter so that the recipient can understand it well that you have trust in him. You must not forget to write that you have worked closely with the applicant and you have seen that he is extremely brilliant and passionate at his or her work. You must also specify how you have come to know about the applicant and for how many days you know him. Highlighting the duration from when you know the applicant is very essential since it provides a clear indication of how much the employer can trust the applicant for all his positive things that the applicant possess. Remember the more the duration the more are the chance of knowing the applicant. That is the reason why it is very important to highlight the duration.
3. Specify the success story of the applicant
You must also specify the success story of the applicant. It is always better if you can give an example stating how the applicant had come up with some innovative solution for a problem that has produced a remarkable success to the company. It is also a good idea to compare the applicant with the others in the recommendation letter so that the recruiting manager can easily understand why you have preferred the applicant and why you said that the applicant is better than the other candidates.
You must also specify the success story of the applicant. It is always better if you can give an example stating how the applicant had come up with some innovative solution for a problem that has produced a remarkable success to the company. It is also a good idea to compare the applicant with the others in the recommendation letter so that the recruiting manager can easily understand why you have preferred the applicant and why you said that the applicant is better than the other candidates.
4. Specify how the applicant has the capacity to improve himself
You must also specify how the applicant has the zeal for improving on his weak areas. There is no person in the world who do not have any weakness but only that person success in life who have the willingness to overcome his weakness through his hard work. So, when writing the recommendation letter you must specify that zeal of the applicant so that the recruiting manager gets impressed with the spirit of the applicant.
5. Make the letter action-oriented
It is always recommended to start each paragraph of the letter with a punchy and active affirmation which can clearly show the abilities and characters of the applicant. You must write how you have seen the applicant to grow his skill enormously in the last one or two years. This will actually specify why you think that applicant will be the best fit for the job.
6. Conclude the letter affirmatively
You must always conclude the letter affirmatively by writing that the candidate has huge skills, flexibility, and commitment. The recruiting manager will be pleased to select such a candidate in his company. It is also recommended to provide your contact number so that the recruiting manager can contact you in case they have any further follow-up questions.
7. Use proper closing terms and signature
You must use a proper closing term while ending the letter. In most cases, it is seen that people mostly use ‘Sincerely’, ‘Best wishes’, ‘Thanking You’, etc.to end the letter. After that, you must put your signature and your name.
Do you still need help getting started? Check out our LOR Samples for reference
